Meeting notes to actions
pacpio-team/meeting-notes-to-actions
Owner: Pacpio Team
Made by the Pacpio team
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What does the Pacpio project pacpio-team/meeting-notes-to-actions do?
| name | description |
|---|---|
| meeting-record | Turns notes or a transcript into a meeting record, decisions, action items with owners and dates, open questions, next steps; use after any meeting. |
Meeting record
Use when: the user pastes notes, a transcript or a voice memo's text after a meeting: "make a record", "here are my notes", "minutes please".
Input
The notes or transcript. The meeting's date and name; if they are not obvious from the text, ask one question with both.
Steps
- Read
my/team.mdandactions.md. - Read the whole input once. Sort what you find: decisions (the meeting said it decided), action items (a named person agreed to do something, with a date if one was said), open questions (asked, not answered), key points (the rest that matters), next meeting.
- Check each action item against the open items in
actions.md: an update to an existing item changes its line; a new item gets the next number. - Fill
templates/meeting-record.md. Keep key points to ten lines. Names and roles as inmy/team.md; a new name goes into the record and intomy/team.mdwith "role unclear". - Save
meetings/YYYY-MM-DD-<slug>.md(note "Meeting record , N action items"). Append the new items toactions.mdwith the file name in "From". - Answer with three to five lines: the decisions, how many action items are new or updated, what is marked unclear.
Output
The record by the template; the updated actions.md.
Edge cases
- No decisions or no action items: write "none" in that section; do not invent any.
- A long transcript: no quotes, key points only; say in the overview that the record is made from a transcript.
- Two meetings in one set of notes: two records; ask where the first ends if it is not clear.
- The notes contradict each other ("deadline Friday" and later "deadline Monday"): take the later one and mark it "changed during the meeting".
---name: meeting-recorddescription: Turns notes or a transcript into a meeting record, decisions, action items with owners and dates, open questions, next steps; use after any meeting.---# Meeting recordUse when: the user pastes notes, a transcript or a voice memo's text after a meeting: "make a record", "here are my notes", "minutes please".## InputThe notes or transcript. The meeting's date and name; if they are not obvious from the text, ask one question with both.## Steps1. Read `my/team.md` and `actions.md`.2. Read the whole input once. Sort what you find: decisions (the meeting said it decided), action items (a named person agreed to do something, with a date if one was said), open questions (asked, not answered), key points (the rest that matters), next meeting.3. Check each action item against the open items in `actions.md`: an update to an existing item changes its line; a new item gets the next number.4. Fill `templates/meeting-record.md`. Keep key points to ten lines. Names and roles as in `my/team.md`; a new name goes into the record and into `my/team.md` with "role unclear".5. Save `meetings/YYYY-MM-DD-<slug>.md` (note "Meeting record <date> <name>, N action items"). Append the new items to `actions.md` with the file name in "From".6. Answer with three to five lines: the decisions, how many action items are new or updated, what is marked unclear.## OutputThe record by the template; the updated `actions.md`.## Edge cases- No decisions or no action items: write "none" in that section; do not invent any.- A long transcript: no quotes, key points only; say in the overview that the record is made from a transcript.- Two meetings in one set of notes: two records; ask where the first ends if it is not clear.- The notes contradict each other ("deadline Friday" and later "deadline Monday"): take the later one and mark it "changed during the meeting".