Meeting notes to actions

pacpio-team/meeting-notes-to-actions
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Owner: Pacpio Team Made by the Pacpio team
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SKILL.md

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name description
agenda Prepares the next agenda from open action items, open questions and new topics, with owners and minutes; use for "agenda for Thursday".

Agenda

Use when: the user prepares the next meeting: "agenda for Thursday", "what should we discuss", "prepare the board meeting".

Input

The meeting's name and date, and any new topics the user wants in. If the date is missing, ask once.

Steps

  1. Read actions.md, the last two or three records in meetings/ (open questions, next steps), my/team.md (who chairs, usual length).
  2. Build the items: a status round of open action items (count them; name the overdue ones); the open questions from the last records, each with the person who should answer; the new topics; the decisions that are due.
  3. Give each item an owner and minutes; the total fits the usual length. Put the decisions first, information last.
  4. Add "Prepare": what each owner should bring.
  5. Save meetings/YYYY-MM-DD-agenda.md by templates/agenda.md (note "Agenda ").
  6. Answer with the goal of the meeting and the items in one line each.

Output

The agenda by the template.

Edge cases

  • Too many open items for one meeting: the overdue and the five most important in the agenda, the rest "by message before the meeting".
  • No previous records: an agenda from the user's topics only; say that there is no history yet.
  • The user asks for the agenda to be sent: use follow-up-message with the agenda as the content.
---name: agendadescription: Prepares the next agenda from open action items, open questions and new topics, with owners and minutes; use for "agenda for Thursday".---# AgendaUse when: the user prepares the next meeting: "agenda for Thursday", "what should we discuss", "prepare the board meeting".## InputThe meeting's name and date, and any new topics the user wants in. If the date is missing, ask once.## Steps1. Read `actions.md`, the last two or three records in `meetings/` (open questions, next steps), `my/team.md` (who chairs, usual length).2. Build the items: a status round of open action items (count them; name the overdue ones); the open questions from the last records, each with the person who should answer; the new topics; the decisions that are due.3. Give each item an owner and minutes; the total fits the usual length. Put the decisions first, information last.4. Add "Prepare": what each owner should bring.5. Save `meetings/YYYY-MM-DD-agenda.md` by `templates/agenda.md` (note "Agenda <date> <name>").6. Answer with the goal of the meeting and the items in one line each.## OutputThe agenda by the template.## Edge cases- Too many open items for one meeting: the overdue and the five most important in the agenda, the rest "by message before the meeting".- No previous records: an agenda from the user's topics only; say that there is no history yet.- The user asks for the agenda to be sent: use `follow-up-message` with the agenda as the content.